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Data protection pursuant to General Data Protection Regulation (GDPR/DSGVO) and § 13 Telemediengesetz (TMG)

1. Scope

This data protection regulation applies to internet services offered by pedocs (pedagogical documents), accessible via https://www.pedocs.de, and to personal data accessed via this website. For internet sites that are offered by other providers and linked to this site, please refer to the respective data protection regulations for the external sites.

2. Operator of the internet service

This website is operated by DIPF | Leibniz Institute for Research and Information in Education. DIPF holds responsible for processing the personal data that are assessed via this website. You will find the address and contact data in the imprint.

3. Responsible data protection officers

If you have any questions concerning data protection on peDOCS, please contact our data protection officers. You can thus find out which data are stored. You are moreover always welcome to send your enquiries, requests for deletion and correction regarding your data but also any suggestions via e-mail or letter, to the following address:

DIPF | Leibniz-Institut für Bildungsforschung und Bildungsinformation
Datenschutzbeauftragte
Rostocker Straße 6
60323 Frankfurt am Main
 
 

4. Lawful basis for data processing and handling of your data

DIPF will use the data assessed via this website to deliver the services offered, and users will thus be able to avail themselves of these services.

Legally, the partly temporary storage of data and log files is based on points a and f, article 6(1), GDPR. Personal data which we acquire for the purpose of delivering particular services are only assessed after you have given your consent to the assessment, storage and processing of these data according to the terms of use and pursuant to point a, article 6 (1), GDPR.

Personal data assessed by this website will not be transmitted to any third party if you have not given your consent to such a measure. Services offered by ‘Fachinformationsdienst’ are delivered by several institutions (co-operation partners), depending on the discipline concerned. To deliver the desired services, it is occasionally necessary to transfer the relevant personal data to co-operation partners. Legally, these partners do not act as external parties.

5. Type of assessed data

a) Usage of data

Upon each request of an internet file, the following access data are stored at DIPF, which are not related to individual persons:

  • the site from which the file was requested,
  • the name of the requested file,
  • the date and time of request,
  • the transferred volume of data,
  • the status of access (file transferred, file not found etc.),
  • the type of access (GET, POST),
  • the browser resp. operating system used,
  • the session ID

b) Personal data

The following personal data are assessed via this website:

6. Duration of storage

For delivery of services offered on this website, some personal data will only be stored for a short term, or for one particular delivery (IP address, search for literature: data transfer/file transfer). For reasons of data security, for example to investigate unlawful access or prevent abuse of the website, the complete IP address of the requesting device is assessed, stored and anonymised seven days after access. Other data are stored for a longer period, until a request has been dealt with and the data are no longer needed, e.g. for further enquiries (searching for literature: reporting a broken link, reporting literature: reporting publications). Your e-mail address and possibly card file number are served for the purpose of communication with VG Wort -  permanently or for the duration of existence of peDOCS serviced, unless you report your disagreement to this measure.

7. Your rights

As a user of this internet service, you are entitled to the following rights pursuant to GDPR article 15-18, and article 20-21:

7.1 Right of access

Pursuant to article 15 GDPR or § 52 HDSIG (Hessisches Datenschutz- und Informationsfreiheitsgesetz), you can request information regarding your personal data we store. To assist us in compiling the necessary data, we kindly ask you to specify details concerning your application. Please bear in mind that your right of access is limited by regulations outlined in §§ 24 (2), 25 (2), 26 (2) and 33 HDSIG, § 52 (2) to 5 HDSIG.

7.2 Right to rectification

If the data concerning yourself are not (or no longer) applicable, you can demand their correction pursuant to 16 GDPR or § 53 HDSIG. If your data are incomplete, you can demand their completion.

7.3 Right of erasure

Subject to conditions outlined in article 17 GDPR and §§ 34 and 53 HDSIG, you can demand the erasure of your personal data.

7.4 Right to restriction of processing

Pursuant to the regulations outlined in article 18 GDPR or § 53 HDSIG, you have a right to demand the restriction of processing of your personal data.

7.5 Right to data portability

Pursuant to article 20 GDPR, you have a right to receive your personal data, which you have provided to us, in a structured, common and machine readable format. You are moreover entitled to transmit these data to another provider (controller), without being hindered by the controller who was first provided these data, in as far as

(1) Processing is based on consent pursuant to point a, article 6 (1) GDPR or point a, article 9 (2) GDPR or a contract pursuant to point b, article 6 (1) GDPR and

(2) Processing is carried out by automated means.

In exercising the above right, you are furthermore entitled to have your data directly transferred from one controller to another, if this is technically feasible. Freedoms and rights of others shall not be adversely affected.

7.6 Right to object

Pursuant to article 21 GDPR, for reasons given by your specific situation, you have a right to object to the processing of your personal data at any time , following from point e or f, article 6 (1 ).

7.7 Right to complain

If you think that we have not regarded a data protection regulation in processing your data, you can send a complaint to the supervisory data protection and freedom of information officer of the federal state of Hessen, who will handle your complaint, see article 77 GDPR, § 55 HDSIG.

E-mail address of state data protection officer: bdsb@datenschutz.hessen.de

8. Security advice

Please note that the transmission of data via internet (e.g. communication via e-mail) might be vulnerable to security flaws. It is impossible to assure that data will not be accessed by third parties. Hereby, we strictly object to the usage of contact data published in the compulsory imprint by third parties, for the purpose of transmitting unrequested advertisements and information materials. The providers of this website reserve their right to prosecute, in the case of receiving unrequested advertisement, for instance via spam mails.

9. Details concerning web analysis and social media platforms

Details concerning Google Analytics

This website uses Google Analytics, a web analysis service provided by Google Inc. ("Google"). Google Analytics uses so-called "Cookies", i.e. text files that are saved on your computer and that enable an analysis of your usage of the website. Generally, the information about your usage of a site that is generated via a cookie is transmitted to a Google server in the USA, and stored there. Owing to an activated IP anonymization, however, on this website, your IP address is abbreviated prior to transfer by Google within EU member states or states belonging to the European Economic Area. Only in exceptional cases, a complete IP address will be transferred to a Google server in the USA and abbreviated there for the purpose of anonymization. On behalf of the provider of this website, Google will use the information to analyse your usage of the site, to compile reports about the website activities, and to deliver further services linked to the usage of the website and internet usage to the operator of the website. The IP address delivered by your internet browser to Google Analytics will not be merged with any other data obtained by Google.

You can prevent storage of cookies by a specific browser setting but we would like to inform you that you might not be able to fully access and use all the functionalities of our website if your browser prevents cookies. You can moreover prevent the assessment of your personal data via the generation of a cookie (including your IP address) and transmission to Google and processing of these data by Google by downloading and installing the browser plugin.

You can moreover prevent the assessment of your personal data via the generation of a cookie (including your IP address) and transmission to Google and processing of these data by Google by downloading and installing the browser plugin.

Google Analytics (Opt-out)

You can object to the assessment of data by Google Analytics by clicking onto the following link. An opt-out cookie will be set which prevents assessment of your data for the duration of your visit: deactivate Google Analytics.

Details concerning Piwik/Matomo Web Analytics

Our website uses Piwik/Matomo, a so-called web analysis service. Piwik uses "cookies", i.e. text files that are stored on your computer and that enable us to analyse the usage of the website. The user information that is generated by the cookie (including your abbreviated IP address) is transmitted to our server and stored for the purpose of usage analysis. We use these data to optimise our website. Your IP address is immediately anonymised in the process, and you remain anonymous as a user. The information about your usage of our website obtained via the cookie is not transmitted to any third parties. You can prevent the usage of cookies by a specific browser setting, but in this case you might not be able to fully use all the functionalities provided by this website.

If you disagree with the storage and analysis of these data from your visit, you can object to the storage and usage by mouse-click any time. In this case, a so-called opt—out cookie will be placed in your browser, and Piwik will not assess any session data. Please note: if you delete your cookies, the opt-out cookie will also be deleted and you might need to re-activate it

Piwik Opt-out

 

Details concerning the usage of Facebook functionalities

Our website uses Facebook social plugins (Facebook Inc., 1601 Willow Road, Menlo Park, California, 94025, USA). These functionalities are recognisable via a Facebook logo. When visiting our website, your browser will only be connected to the Facebook server if you use the Facebook functionalities. If you click onto the Facebook symbol while you are logged into your Facebook account, for example to link content from our site to your Facebook profile, Facebook can link your visit on our site to your Facebook account. Please note that we as providers of this website do not receive any information at all about the transmitted data and their usage by Facebook. For further information, please read the data protection regulations on Facebook, see http://de-de.facebook.com/policy.php (in german). Alternatively, you can check the help menu.

If you do not wish Facebook to allocate your visit of our website to your Facebook account, you should not carry out any direct actions in connection with Facebook (e.g. clicking onto the Facebook symbols on our sites while logged into your account).

Altmetric functionality

References to publications that have gained a higher measure of attention in social media channels are enriched with a so-called Altmetrics Bagel. The display is based on an embeded graphical element that is transmitted by an external provider, Altmetric.com At the same time, several cookies are stored on your computer. According to Altmetric.com, these cookies serve a better assessment of Altmetric usage. Please check the Altmetrics cookie policy. You can prevent cookie settings by altering your browser settings.

Details concerning Google +1 Posting

For the assessment and transmission of information: The Google+1 button allows you to publish information worldwide. The Google+1 button delivers personalised content to you and other users from Google and Google partners. Google stores the information you have assigned +1 to a content as well as information concerning the page you visited while clicking onto +1. Your +1 can appear together with your profile name and photo in Google services, e.g. search results or your Google-profile or any other place on websites and advertisements on the internet.

Google records information about your +1 activities to improve Google services. In order to use the Google +1 button, you need a Google- profile that is visible worldwide and needs to contain at least the chosen Google profile name. This name is used in all Google services. In some cases, this name can replace another name you have used for sharing contents via your Google- account. The identity of your Google profile can be shown to other users who know your e-mail address or other information by which you can be identified.

Regarding usage of assessed information:

Besides the purposes illustrated above, the information you supply is used in accordance to applicable Google-data protection terms. Google might publish summarised statistics on +1-activities of users respectively release this information to users and partners, e.g. publishers, advertisers or associated websites (see Google guidelines on buttons).
 
Details concerning Twitter (Posting button)

You will find links to the Twitter service on our website. Respective functionalities are offered by Twitter Inc., Twitter, Inc. 1355 Market St, Suite 900, San Francisco, CA 94103, USA. By using Twitter and "re-tweeting", the sites you are visiting are linked to your Twitter account and shown to other users. In the event, data are also transmitted to Twitter. Please note that we as the providers of this website are unaware of the content of the transmitted data and their use by Twitter. For further information, please read the data protection statement on Twitter. You can alter your data protection settings on your Twitter account.

Data protection regulations for edutags usage

You can find functionalities from the edutags service on our website, which is operated by the DIPF | Leibniz Institute for Research and Information in Education, Rostocker Straße 6, 60323 Frankfurt, Germany. Edutags functionalities are indicated by the edutags logo. Using the edutags functionalities means that a connection to the service is activated. For further information, please refer to the data protection regulations for edutags: http://www.edutags.de/datenschutz (in german).

Data protection regulation for bibsonomy usage

Our website offers functionalities provided by bibsonomy, operated by the University of Kassel. bibsonomy functionalities are recognizable by the bibsonomy logo. Usage of bibsonomy functionalities will connect you to the bibsonomy provider. For further information, see the data protection information for bibsonomy.

Data protection regulation for Mendeley usage

Our website offers functionalities provided by Mendeley, run by Mendeley Ltd., Ground Floor, White Bear Yard, 144a Clerkenwell Road London, EC1R 5DF United Kingdom. Mendeley functionalities are indicated by a Mendeley logo. Usage of Mendeley functionalities will connect you to the service. For further information, see the respective data protection information.

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