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Co-operation with peDOCS

pedocs is a repository that has been set up and is maintained by the DIPF | Leibniz Institute for Research and Information in Education, pedocs collects educational scientific and subject didactic literature and makes it available to the public, pursuant to the Berlin Declaration on open access to scientific information. The advantages of Open Access in science are evident: scientific insights are more readily accessible, they can be processed more easily and they reach a broader scope. In order to acquire scholarly scientific literature, pedocs collaborates with renowned publishing houses subject to different types of cooperation. pedocs approaches the publishing houses, and visits all relevant book fairs and science congresses.
You are nevertheless welcome to contact us directly.

Content acquisition via cooperations

As a scholarly repository, pedocs pursues a "green way" in Open Access regarding the co-operation with publishers and editors, i.e. a secondary publication or retrospective use of texts that are co-equally published in print, either simultaneously or ahead in time. pedocs deliberately and predominantly acquires full texts in their publishing house layout. Hence, the scholarly community is offered proven quality content that can be cited unanimously. Since the assessment of quality and the verification of scholarly literature are not available free of charge, and publishing houses have to be cost-effective, pedocs always strives to achieve a win-win-situation for both parties when negotiating co-operations. On the one hand, this is evident from different types of co-operation and on the other hand, it is noticeable from additional collaborative measures, reaching as far as partnerships in marketing. Meetings with publishers and other co-operating partners are held on a regular basis, fostering the exchange of experience in dealing with open access to research findings, as demanded by research and science institutions.

More than 45 constant partners have been acquired since 2008. As a rule, the co-operating publishers demonstrate a strong profile focusing on educational science and subject didactics. You can find an overview of the co-operating partners here.
The co-operations are subject to agreements negotiated in written form, based on a sample contract that is individually adapted.

More than 80% of the 14.000 full texts we have acquired so far come from co-operation with publishing houses and other partners. More than 90% of full texts are accessible in their publishing house version to insure conform citation.

Why pedocs an appealing partner

The document server pedocs offers an addditional distribution channel for educational scientific and subject didactic literature. For journals and other periodical publications in particular, the online accessibility improves visibility thus enabling a significant increase in citation ratios. Important arguments in favour of co-operations with pedocs pertain to the full guarantee of protecting copyright legislation , the integration of publishing house contents into the German Education Portal as well as the co-occurring reference in the German Education Index, i.e. the most comprehensive German language bibliographic database in the field of educational science. The German Education Portal  provides for a high searchability and findability of the full texts that have been integrated into pedocs hence promoting the works themselves as well as their publishing houses. Furthermore, pedocs collaborates with the German National Library (DNB) and provides a persistent URN, thus assuring that the full texts will be electronically available for a long time, as well as assuring their long-term archiving. Full texts will regularly be re-converted into formats corresponding to contemporary standards, thus the documents will be accessible via pedocs even in the future.

Publishing houses and other data providers hence perceive pedocs as a marketing instrument which, tailored to their individual programmes, has a positive impact on their actual core business of distributing and selling books.


Models of co-operation

As a rule, we index and provide access to full text monographs as well as other types of literature, such as contributions to collective works and journal articles (but no individual book chapters); publishing houses and ohter partners are thus offered an additional distribution channel for their publications. In order to render the full texts searchable and prepare them for long term archiving, we require unprotected pdf files without any protective measures including pertinent metadata as far as they exist.

The models of co-operation that have emerged clearly focus on the endeavour to deliver high quality content to the scholarly community, while on the other hand supporting the publishing houses and their business in a targeted way by fulfilling specific marketing functions. At the same time, the models allow all of the co-operation partners to test open access policies and monitor possible implications for the sale of printed publications.

We present a short description of the different co-operation models below in chronological order, according to their frequency of use.

The "Selective Access" model: "Selective Access" refers to making a title accessible by excerpts, i.e. enabling access to contributions from collective works or journal articles. Such a model is associated with a strong teaser effect for the promotion of the complete work. Hence, numerous publishing houses decide to make one or several contributions from a newly issued collective work openly accessible on pedocs simultaneously to the printed edition, or even ahead in time. However, this model can also serve to present older collective works or journals to the scholarly community. As a special "add-on", peDOCS offers an "ordering option" inviting the user of a contribution from a collective work to placing an online order for the full work via

The "Delayed Access" model: "Delayed Access" allows for a secondary publication on pedocs following a period of embargo. The duration of this period is determined by the publishing houses and data providers. The German Research Foundation (DFG) recommends a period of twelve months. "Delayed Access" is often opted for by publishing houses if the costs of a title have been redeemed and the publisher, too, believes an open access provision is desirable. Evidently, the individual models do not stand alone, and they can be combined. Experience has shown that the "Selective Access" model also fulfills an important teaser function when conjoined with the "Delayed Access" model, for instance when contributions from an older collective work are published in Open Access format.

The "Out of print" model: As a specific type of "Delayed Access", publications can be made accessible that are out of print. The publishing houses do not have to finance any expenses for making these titles available online to the scientific community, In most cases, this model is applied to rendering older monographs or complete stocks of journals openly accesible.

The "Retro-digitisation" model: Since older titles are in many cases out of print or not yet electronically available, pedocs can provide for the digitisation of books and journal contributions, subject to financial resources and on the condition that the titles will subsequently be published on pedocs. In these cases the publishing house will receive a digitised copy for completing its stock of digital publications.

The "Open Access Direct" model: This model describes a simultaneous launch of print and open access publications. Such a simultaneous publication can refer to individual contributions from collective works or even complete monographs, which are primarily targeted by this concept.

The “Supplemental Open Access“ model: Besides providing different models for delayed publication purposes, we also offer publishing houses an opportunity to launch original publications. This can, for example, be chosen when a publication has been excluded from a printed volume due to lack of space. Moreover, additional material, research data and similar resources can thus be made accessible.

Further services offered by peDOCS: Partner marketing

While the individual co-operation models already offer different marketing options for promoting works and publishing houses already, the DIPF, in its function as a national centre for educational research and educational information which is closely networked with the scholarly community, can provide many further services for supporting the publishing houses and other partners in fulfilling their core enterprises. pedocs offers the following services to this end:

  • Standardized flyleaf for all full texts, indicating the source of the original publication by integrating the publishing house/data provider hallmark;
  • Promoting the co-operating partner's contents on further portals serviced by the DIPF;
  • monthly download statistics for all of the titles delivered by the publishing house/data provider;
  • standardized linkage of each title with;
  • Promoting the publishing house/co-operating partner on the peDOCS co-operation site;
  • Organization of regular co-operating partner-meetings.

Content scope and collaboration with further sociological repositories

The scope of peDOCS addresses general educational science as well as general school education, special needs education, vocational education and training, media education, educational psychology and even educational policy, educational history as well as subject didactics. Owing to usability reasons and the necessary profile demanded by certification procedures, peDOCS does not publish any titles that clearly belong to the fields of social science/sociology, psychology or economic science. peDOCS does, however, collaborate closely with the document servers from those disciplines (SSOAR, PsyDok and EconStore) and subject to the consent of the publishers, we forward contents and contact data to these repositories.



If you wish to co-operate with peDOCS, please contact:

DIPF | Leibniz Institute for Research and Information in Education
Rostocker Straße 6, 60323 Frankfurt am Main, Germany
Tel.: +49 69-24708-340

last update: 2018-11-05

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