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Elements in the registration form

Document type

Definition: Type of publication. A distinction is made between independent titles (monographs or collective works) and non-independent literature (articles in collective works or journals) - and documents that have so far not been published elsewhere.

Indications of use: * mandatory element that is selected upon request of the form.


  • Article (collective work)
  • Article (journal)
  • Book (monograph or collective work)
  • First–time publication in peDOCS


Definition: License of the publication. Besides German copyright regulations, Creative Commons licenses can be assigned to grant comprehensive rights of usage for a document. 

Indications of use: Please select a license when requesting the registration form. The default setting is German copyright.

Examples: Our information site on available licences offers more details


Title of publication

Definition: Title as can be found in the document.

Indications of use: * mandatory element


  • Please type in title exactly as is.
  • Separation title and additional title by “full stop blank space”
  • Separation additional title and further additional titles (if applicable) by blank space following a separator
  • capital letters at beginning
  • No full stop at the end

Syntax: Main title. Additional title. Further additional title

Example: Weit weg. Von daheim. Erzählungen


Definition: Name of author

Indications of use: it is mandatory to fill in one of the following fields: "name of author", "copyright holder" or "other person / corporation".

Entry: inverted style

Syntax: Name, first name

Example: Einstein, Albert


Copyright holder

Definition: Copyright holders are organisations responsible for the publication of the document. Organisations are known as corporations in librarian terms and they are in general intellectually responsible if a work is written by several authors or if no individual authors are listed in the document.

Indications of use: It is mandatory to fill in "Name of author", "Copyright holder" or "other persons / corporations".

Entry: write full name of corporation, do not abbreviate

Syntax: Name of corporation

Example: Bund-Länder-Kommission für Bildungsplanung und Forschungsförderung


Other persons/ corporations resp. institution

Definition: Additional person(s) and organisation(s) to the ones listed in the fields for author, copyright holder. Such persons have fundamentally contributed to the intellectual content of a resource, which is secondary to the contribution made by authors and copyright holders (e.g. editor, translator, and illustrator).

Indications of use: It is mandatory to fill in "Name of author", "Copyright holder" or "other persons / corporations".


  • Person names in inverted style "surname, first name".
  • Exact name of corporation, no abbreviations.
  • Function (e.g. ed., transl.) in square brackets [ ] following name.
  • Separation of several persons with semicolon.

Example: Müller, Andreas [Hrsg.]; Müller, Hans [Hrsg.]

List of possible abbreviations indicating functions

  • [ed.] --> editor
  • [coll.] --> collaborator
  • [transl.] --> translator
  • [other] --> other contributor
  • [photogr.] --> photographer
  • [ill.] --> illustrator
  • [proj. manager] --> project manager
  • [previous speaker] --> previous speaker
  • [interviewer] --> interviewer
  • [interviewee] --> interviewee

Keywords (German)

Definition: Description of core elements of the content of a document by means of descriptive terms.

Indications of use: * mandatory element


  • Please use keywords from the provided index. A window will open to search the index. Found keywords can be simply added to the list by pressing a button.
  • Use semicolon and blank space between keywords. The TypeAhead functionality will then be active (suggestion of keywords while typing).
  • Person names in inverted style "surname, first name".
  • There is no limit to the number of keywords. Please use at least five to ten keywords.

Syntax: keyword1; keyword2; name, surname; keyword3

Example: Waldorfpädagogik; Steiner, Rudolf; Geschichte <Histor>; Pädagogik; Anthroposophie; Biographie; 19. Jahrhundert; 20. Jahrhundert; Bildungsgeschichte; Deutschland

Pedagogical sub-disciplines

Definition: Allocation to a pedagogical sub-discipline refers to the content aspect that is the most relevant to the document. This enables an automatic allocation to categories and thus the presentation of sorted lists (browsing). The thematic scope of sub-disciplines is principally oriented toward the divisions of the German Educational Research Association (GERA, DGfE). The selection of a second pedagogical sub-discipline is possible.

Indications of use: * mandatory element

Entry: a controlled list of terms is used, selected via drop-down menu.


  • Historical education
  • General education
  • Comparative education science
  • Empirical educational research
  • Educational organisation, educational planning and legislation
  • School education
  • Special education
  • Vocation and economics
  • Social pedagogy
  • Early childhood
  • Adult education/ continuing education
  • Leisure and sports pedagogy
  • Women and gender studies in education
  • Media education
  • Environment education
  • Differential educational research
  • University research and university didactics
  • Pedagogical psychology
  • Educational sociology
  • Educational philosophy
  • Subject didactics
    • Subject didactics/General teaching topics
    • Subject didactics/maths  and science subjects
    • Subject didactics /music and arts
    • Subject didactics/practical subjects
    • Subject didactics/social science and philosophy
    • Subject didactics/language and literature
  • other

Brief summary of content in original language

Definition: A text describing relevant aspects of the content of a document, comprised (abstract).


  • Abstract in original language should exist.
  • The language of an abstract can be selected via drop-down menu.
  • A description cannot exceed 2000 characters. "Copy and Paste" if applicable.
  • If no abstract exists, you can enter the introduction or a similar paragraph.
  • Please specify if the abstract is taken from the original (Orig.).

Brief summary of content in another language

Definition: Another abstract can be entered here, in English or in German (for English language documents).

Indications of use: Adding a description in English is optional, but desired. Please select the language of an abstract via drop-down menu.

Year of publication

Definition: Year of publication of a document.

Indications of use:* mandatory element


  • Four digits, numerical
  • In the case of a first-time publication via peDOCS, the current year of generating the entry. Otherwise, the first year of publication elsewhere.

Example: 2008


Definition: Language of content

Indications of use: * mandatory element

Entry: A drop-down menu is available.


Definition: If the document pertains to a document that was published earlier and that has been revised, please specify here.

Entry: A controlled list is used for selection, via drop-down menu.


  • Original publication
  • Formally revised  version: e.g. corrected spelling or altered pagination
  • Content-revised version: corrected content, updates or other alterations concerning the content of a document

Note on publication/ Source

Definition: source of publication.


  • Editor in inverted style, enter in a separate field each, no function ([ed.]) needed
  • Title: main title according to document, no full stop at the end
  • Several places of publication: semicolon, blank space.
  • Location of university = name of town /city (e.g. Berlin)

Name of university = Name or type of university without location (e.g. Humboldt-Universität)


Indications of use: Enter if available.


  • ISBN/ISSN incl. all hyphens.
  • Separate several values by semicolon blank space.

Example: 0-8264-8419-0; 978-0-8264-8419-2


Entry: Number and type of edition if it is not the first edition.

Example: 3rd enhanced and revised edition

State of review

Definition: To make the quality process pertaining to a document transparent.

Indications of use: * mandatory element

Entry: Marking of available option


  • Publishing house: All publications by a publishing house, i.e. monographs, contributions to collective works or journal articles.
  • Peer-review: Publications that have been subjected to a peer-review process, read by an independent expert prior to publication.
  • Qualification thesis: The category comprehends doctoral and habilitation theses. Please choose the category „review-state unknown” for master, diploma or bachelor theses.
  • Review-state unknown: Applies to all publications with unknown level of quality. This pertains to first-time publications that have not been submitted to a publishing house or master, diploma or bachelor theses.


Definition: It is possible to assign an Open Access state to your document and a respective pdf file will be made available online. Alternatively, you can define an embargoed access for the document, in which case the full text will only be openly accessible after the embargo date whilst the metadata are accessible as soon as the publication has been accepted.

Indications of use: * mandatory element that has to be chosen from a list

 Entry: Selection of an available option

Relation to project

Definition: Please fill in these fields only if your project has emerged from EU funding by the Seventh Framework Programme for Research and Technological Development (FP7) or from Horizon 2020 (FP8), and tick the checkbox “OpenAire-project?”.

Entry: enter relevant data

E-mail address

Definition: For identification purposes. The person reporting a document is required to enter an e-mail address, to avoid abuse.

Indications of use: * mandatory element


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